Standing Orders of the Band:
Definition
1.
The
organisation shall be known as ‘Rushen Silver Band’.
2. The objects of
the Band are to rehearse and perform music, to train players and hold
social and fund raising events.
Committee
3. The Band shall
be managed by a Committee which shall comprise of the Secretary,
Treasurer, Musical Director, Deputy Musical Director, and at least five
and up to seven other full playing members, plus the retiring Chairman.
The Chairman to be elected from the Committee at the first Committee
Meeting following the Annual General Meeting. The Chairman will have a
casting vote.
4. Fifty per cent
of the Committee shall be a Quorum.
5. The Committee,
elected at the Annual General Meeting each year, are subject to
termination of office by resignation, or otherwise shall remain in
office until their successors are elected at the Annual General Meeting
next following their election. Retiring members of the Committee
shall be eligible for re-election.
6. The Committee
shall have power to fill any vacancy that may occur. The
Committee shall also have the power to co-opt additional full playing
members should the need arise.
General Meetings
7. The Annual
General Meeting of the Band shall be held at least once in each
calendar year for the following purposes:-
(a) to approve the
Minutes of the last Annual General Meeting,
(b) to receive the
Chairman’s Report,
(c) to receive the
Annual Financial Statements
(d) to elect the
Committee
(e) to appoint a
President,
(f) to report on
Vice-Presidents, Life Members, and Honorary Life Members appointed by
the Committee during the year
(g) to appoint an
Independent Examiner or Auditor as required
(h) to transact
any other business
8. A Special
Meeting may be convened at any time by the Committee and shall be
convened within 28 days from the receipt of requisition in writing
signed by not less than one-third of the full playing members
specifying the purpose for which the Meeting is required.
9. Notice
convening the Annual General Meeting shall be given to all Full Playing
and Life Members not less than 28 days before the meeting and shall be
advertised in at least one Manx newspaper in the Isle of Man at
least 14 days before the Meeting.
10. All Annual
General Meetings and Special Meetings of the Band shall be chaired by
the Chairman and in his/her absence a member of the Committee shall
take the chair.
11. Only full
playing members and life members are entitled to vote.
12. Nominations
for the appointment of Life Members, Honorary Life Members or Vice
Presidents must be made to the Secretary in writing and signed by at
least two full playing members for approval by the Committee.
Trustees
13. There shall be
no less than five Trustees, such number to include the Chairman and at
least one other full playing member of the Band.
14. The Trustees
should hold a meeting at least one month before the Annual General
Meeting.
15. The Trustees
shall be responsible on behalf of the Band, for any assets of the Band.
Should the Band cease to function for a period of six months, the
Trustees shall take whatever action is deemed necessary.
16. Not less than
two, and not more than four of the Trustees, shall act as Trustees in
relation to any real estate that the Band shall purchase, mortgage or
sell or otherwise deal with and for this purpose the Trustees will hold
such real estate on trust for the general purpose of the Band.
17. The Committee
shall account to the Trustees in respect of all musical instruments,
uniforms and sundry equipment provided for by the Band to the full
playing and junior members, and it shall be the individual
responsibility of each member to ensure that all such musical
instruments, uniforms and other equipment are kept in good repair, and,
in particular, any damage or defects must be reported forthwith to the
Committee.
18. The Committee
shall propose to the Trustees the names of persons to be invited to be
appointed Trustee to fill any vacancy that may occur.
Finance
19. Cheques shall
be signed by any of two of the following signatories :- Treasurer,
Chairman, Secretary or Musical Director.
20. No Trustee or
Committee member may receive any payment of money or other material
benefit (whether direct or indirect) from the Band except for
reimbursement of reasonable out-of-pocket expenses actually incurred in
the administration of the Band.
Other
21. These Standing
Orders may only be amended by resolution at a General Meeting of the
Band. No such resolution shall be deemed to have been passed
unless it is carried by a majority of at least two thirds of members
voting thereon, of which at least 14 days prior notice has been given
to each member entitled to vote.
Definitions
1. Full Playing
Member a musician participating regularly in
rehearsals and performances of the Band.
2. Junior
Member a person (any age) under tuition who does not
regularly participate in rehearsals and performances of the Band.
3. Life
Members Life Membership may only be awarded to an
individual who is or has been a full playing member of the Band and has
made a conspicuous contribution towards the running and performance of
the Band.
It is for the
Band Committee to decide what constitutes a “conspicuous contribution”,
but if awards are not to be misused, it is important that the
contribution should be clearly recognised as well beyond what might be
expected in the normal course of office, membership or assistance
provided. Life membership should not be given simply for long service.
4. Honorary Life
Member An Honorary Life Membership may only be
awarded to an individual who is or has made a conspicuous contribution
to the Band over a long period of time and has not at any time been a
full playing member of the Band.
It is for the Band Committee to decide what constitutes a
“conspicuous contribution”, but if awards are not to be misused, it is
important that the contribution should be clearly recognised as well
beyond what might be expected.
5.
Vice-President a person invited by the
Committee for their interest and support.